CareFest: Holiday Edition

presented by

Killeen Family Medicine + Urgent Care Clinic

Join us for CareFest: Holiday Edition — a festive community celebration filled with local
vendors, live music, family fun, and holiday giveaways! This event is our way of celebrating
health, hope, and the heart of Killeen while supporting local businesses like yours.


Date: Friday, December 13, 2025
Time: 11:00 AM - 4:00 PM
Location: 1601 Rancier Ave, Killeen TX 76541

Vendor Information

Vendor Booth Information

  • Vendor Breakdown Time: 9:30 AM - 10:45 AM 
  • Vendor Set-Up Time: Approx. 4:00 PM - 5:00 PM

Payment Options
***Please note that payment must accompany this form within 24 hours to reserve your space. You will be redirected to a payment portal after submitting this form electronically.***
  • In Person: Pay at the Killeen Family Medicine + Urgent Care front desk

Vendor Agreement

REFUND POLICY
All payments are final. There will be No Refunds issued.

RIGHTS AND RESPONSIBILITIES
  • Vendors must arrive on time and be fully set up by 10:45 AM.
  • Vendors are responsible for managing their own sales, equipment, and change.
  • Booths must remain open for the duration of the event. 
  • No loud or disruptive music permitted at vendor booths. Vendors must maintain a clean and professional appearance.
  • Registration will continue until every space is rented. If there are any cancellations, registration will open for the available space.
  • Registration cannot be transferred to future events.
  • We will provide vendors with appropriate space to allow vendors to manage business accordingly during the event.
  • Vendor spaces are assigned on a first come, first served basis. Each space includes one table and two chairs. Vendors may bring their own tents and décor.

VENDOR RIGHTS AND RESPONSIBILITIES
  • Vendor agrees to rent the space from Killeen Family Medicine + Urgent Care Clinic. Space is limited to first-come, first-served and is not guaranteed until registration forms and fees are received.
  • Vendors are to be completely set-up no later than 15 minutes prior to the event start time. Any vendor not set-up by that time forfeits the registration fee and vendor space.
  • Vendors may set up on day of event at 9:30 AM. For this event, a table and two chairs will be provided. Vendors are responsible for their own set-up and breakdown.
  • Vendor has the right to sell any merchandise associated with the registered company. The vendor is responsible for all sales for the registered business and all taxes that may be applicable for these sales.
  • The vendor is responsible for all bookkeeping needs that may arise. This includes having cash available for change.
  • Vendor staff must be clothed and groomed in a clean, neat fashion and shall conduct themselves in an orderly manner.
  • No Loud music, noise or loud amplification devices shall be used by vendor’s staff at the event.

By signing this event registration form, you are committing to being present at the event for the entire event and recognize that not showing up or leaving the event earlier than the designated timeframe, jeopardizes the integrity of the overall event.


Questions?
Phone: (254) 312-9565 | Email: killeenurgentcare@outlook.com
Submit